Finance Director/Assistant City Manager
City of Livingston
Livingston, CA
Contract
Finance
Posted on February 5, 2019
Under the direction of the City Manager, plan, organize, control and direct organization-wide accounting and budgetary operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets and accounts; coordinate and direct personnel, communications and record-keeping functions to meet organizational accounting needs and assure smooth and efficient fiscal activities; assist in planning, organizing, controlling and directing various City departments, activities and operations; assist in City Manager in directing the day-to-day activities of the City and with a variety of special projects; represent the City Manager in meetings and other events; supervise and evaluate the performance of assigned personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; assign employee duties and review work to assure accuracy, completeness and compliance with established standards, requirements and procedures; assure staff understanding of established requirements.
- Direct the research, assembly and compiling of a variety of technical information related to department and program operations, services and functions; oversee the preparation and distribution of correspondence, fiscal documents and informational materials related to department activities.
- Communicate with administrators, personnel, vendors and outside organizations to exchange information, coordinate activities and programs and resolve issues or concerns.
- Operate a variety of office equipment including a calculator, computer and assigned accounting and related software.
- Attend and conduct a variety of meetings, conferences and trainings as assigned; attend and participate in various boards and committees; assist with collective bargaining activities as directed.
Finance Director:
- Plan, organize, control and direct organization-wide accounting and budgetary operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets, fixed/assets, contracts, capital projects and accounts; assure fiscal activities comply with established laws, codes, regulations, internal controls, standards, requirements, policies and procedures.
- Coordinate and direct personnel, communications and record-keeping functions to meet organizational accounting needs and assure smooth and efficient fiscal activities; oversee the development and implementation of accounting programs, projects, internal controls, functions, goals, objectives and activities; assure proper and timely resolution of accounting issues, errors and discrepancies; keep the City Manager, City Council and City staff current regarding budgets, transfers, income and expenditures as appropriate.
- Plan, organize, control and direct the monitoring, evaluation and reconciliation of organizational accounts, funds and budgets; coordinate, audit and direct the calculation, posting and adjustment of general ledger journal entries; coordinate, direct and approve accounting transactions such as purchase requisitions, bank stop-payment requests, check orders and requests; review, code and approve invoices for various departments.
- Develop and prepare the annual preliminary Finance Department budget; collaborate with Department personnel and other administrators in the development and preparation of budgets for other departments; analyze and review related budgetary and financial data; control and authorize expenditures in accordance with established limitations; prepare revenue and expenditure projections; analyze financial data and prepare related forecasts and recommendations.
- Plan, organize, control and direct financial record-keeping, reporting and related auditing functions to assure accurate and timely accounting and reporting of organizational funds and accounts; direct and participate in the review and analysis of financial statements, records and reports to assure compliance with established guidelines, procedures and Generally Accepted Accounting Principles.
- Prepare and maintain a variety of complex and mandated financial and statistical records and reports; review and audit management and governmental reports for accuracy and completeness; assure accurate accounting of funds including income and expenditures; make appropriate adjustments; direct the reconciliation of various fiscal statements to assure accurate fund accounting.
- Provide oversight of cash collection, deposits and investments including the review an approval of bank accounts reconciliations and review; assist with building permit fee calculations.
- Assist in Capital project management including overseeing City computer, network and database systems.
- Assist with grant applications, tracking and distribution of grant funds; assure proper review and approval of grant applications.
- Assure adequate personnel to meet organizational fiscal needs; initiate personnel transactions such as recruitment activities and employee transfers as appropriate; estimate labor and resources required for fiscal programs, services and projects; develop and implement new departmental positions according to fiscal needs as appropriate.
- Direct the preparation and maintenance of a variety of narrative, financial and statistical records, reports and statements related to accounts, funds, budgets, revenue, expenditures, reconciliations and assigned duties; assure mandated reports are submitted to appropriate personnel or governmental agency according to established time lines.
- Provide technical information and assistance to various administrators concerning accounting and budgetary activities, needs and issues; assist in the formulation and development of policies, procedures and programs.
Assistant City Manager:
- Assist the City Manager in directing the day-to-day activities of the City; assist in planning, organizing, controlling and directing various designated City departments, divisions, programs, projects, functions, services, goals, objectives, systems and activities; review and oversee the administration of City contracts with outside services and professional organizations.
- Represent the City Manager in meetings and other events; serve as acting City Manager in his or her absence.
- Provide oversight of Human Resource functions including personnel matters, policy/procedures, reviews, investigations, risk management, union negotiations, payroll overview and staff evaluations.
- Provide consultation, customer service and technical expertise to City personnel, City Council members, vendors, contractors, outside agencies and the public concerning City operations, accounting, budgetary operations and activities; respond to inquiries and resolve issues or conflicts; provide detailed and technical information concerning related accounts, funds, budgets, transactions, laws, codes, regulations, policies and procedures.
- Monitor and analyze designated City departments, divisions, programs, activities and functions for progress, financial effectiveness, operational efficiency and capacity to meet public needs; respond to administrative input concerning organizational needs.