Office Specialist - 534967

Office Specialist - 534967

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking a Manager of Student Engagement to join our team of professionals.

Duties include:

• Assists in granting Herbert Wertheim College of Medicine (HWCOM) and Masters in Physician Assistant Studies faculty, staff and student access to rall HWCOM designated spaces. Defines Area Sets and Time Zones in the Schlage Access Control System. Adds/deletes/modifies individual student cardholder accessrights as requested by Departments
• Assist the leadership team with all internal and external space and building card and key access requests by faculty, staff and/or students to all HWCOM assigned facilities.
• Programs and schedules HWCOM and MPAS faculty, staff, and student access to building entrances. Works closely with Central Facilities in coordinating access request.
• Liaises with the Office of Medical Education and the leadership team in scheduling openings and closings of designated rooms for special events as requested by Herbert Wertheim College of Medicine (HWCOM) Departments.
• Maintains organized record copies of all signed and executed Access Request Forms for Faculty, Staff and Students, which are subject to audit review and updates space plans database
• Updates and reconciles department's files documenting HWCOM spaces, departmental designations and staff space assignments.
• Prepares comprehensive database reports and/or access inquiries on HWCOM and MPAS student access history reports.
• Troubleshoots HWCOM and MPAS student card access problems with individual students and FMD Key Bank.
• Assists the Manager of Administrative Services with Office of Student Affairs, University Registrar, and FMD Key Bank definition of incoming classes HWCOM and MPAS student Panther ID's and Class-Year Group Definitions in the in the Schlage Access Control System.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

• High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

HOW TO APPLY

For more information or to apply, please visit us on-line at http://careers.fiu.edu and reference job opening ID 534967.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.