ADMINISTRATIVE ASSISTANTSTANISLAUS COUNTY SUPERIOR COURT
SALARY: $23.25 - $30.21 Hourly
OPENING DATE: 04/29/19
CLOSING DATE: 05/13/19 11:59 PM
This is a part-time, twenty (20) hour per week position.
A typing certificate of at least 45 WPM net must be submitted at the time of
application. Typing certificate requirements can be found here: http://www.stanct.org/sites/default/files/u101/Typing%20Requirements.pdf
Applicants who are deemed "most qualified" will continue in the recruitment process including a written
examination/exercise and/or an oral interview.
Under general supervision, performs complex secretarial and administrative work for management and
the Civil Grand Jury; relieves management staff of administrative details; performs specialized work of
a varied and confidential nature; and performs related duties as required.
Administrative Assistant is a journey level class that performs the full range of secretarial duties in
support of management and the Civil Grand Jury. Duties are varied and complex, requiring a high
degree of independence and discretion.
The following duties are normal for this position. The omission of specific statements of the duties does
not exclude them from the classification if the work is similar, related, or a logical assignment for this
classification. Other duties may be required and assigned.
Prepares a wide variety of documents, reports, forms, complex correspondence, memoranda, contracts,
rules and judicial decisions from rough drafts and dictation equipment; composes documents with brief
instruction and direction; reviews and proofs documents for accuracy, completeness, compliance with
court policies and procedures and correct use of language; prepares periodic or special reports.
Greets, screens and directs individuals over the phone and in person; provides information regarding
policies and procedures of the court.
Handles and manages information that must remain confidential; prepares documents and record
actions to be taken on sensitive matters; establishes and maintains office files and records; maintains
statistical information; duplicates documents, reports and other materials; assembles materials and
documents needed for mailings and prepares Power Point presentations.
Schedules and coordinates events, meetings, and appointments on and off site for staff; sets-up events
and meetings; contacts participants; reserves rooms on and off site; prepares notices and agendas;
assembles materials and documents needed for such meetings; procures food and beverage items,
serving pieces, utensils and decorations for meetings.
Schedules and coordinates interpreter assignments for interpreters including independent contractors;
tracks court interpreter language services and cross assignments within the Court; works with local and
regional interpreter coordinators regarding availability of interpreters and interpreter services; assists in
processing interpreter compensation claims; prepares standard and ad hoc reports as needed for
claims, billing questions, workload statistics, and other related requirements.
Coordinates travel arrangements for all staff; registers judges for conferences, seminars, meetings and
training; completes, maintains, and reconciles all travel expense payments and reimbursements for
judicial officers and management.
Coordinates purchasing activities of office supplies for court; orders, approves orders submitted by
staff, maintains inventory; and assists Support Services Assistant in receiving, stocking, and distributing
Coordinates equipment installation and repairs (file stamp clocks, safe combinations, copiers, etc.);
facility maintenance projects, key project, and cubicle reconfiguration activities.
Updates and maintains resource materials, various records, documents and schedules; gathers and
complies information from various statistical and narrative reports; locates sources of information;
devises forms to secure data and determine proper format for finished reports.
Interprets and explains the proper procedures in filing complaints against judicial officers and
Performs a variety of related secretarial and administrative tasks; responds to requests for information;
gathers background information; conducts research on a variety of issues; receives and resolves
problems and complaints; answers incoming calls; sorts and distributes mail; performs related duties.
Operates basic office equipment including a computer, copier, fax machine, , scanners, printers, and
related equipment as necessary to complete essential functions, to include the use of word processing,
spreadsheet, database, or other system software.
Acts as the court law book librarian for the organization; maintains and updates the collection; shelves
and re-shelves books; orders new books; receives and shelves new books; processes invoices for new
books; catalogs and classifies law books and other library materials.
Provides assistance to other employees or departments as needed.
Performs other related duties as required.
Any combination of training and experience, which demonstrated attainment of the required knowledge
and ability to perform the required work, typically:
Associate's degree in Office Management, Secretarial Science, Business or related field;
Three years of experience as a secretary including a minimum of one year in a court or legal
environment performing routine and non-routine office management tasks, coordinating events and
performing special projects with limited direction..
• Business and legal correspondence;
• Proper use of modern office machines and equipment;
• Word processing, spreadsheet and database software applications;
• General office practices and equipment;
• Filing and record keeping methods;
• Customer service, receptionist and telephone techniques;
• Establishment and maintenance of filing and record-keeping systems;
• Correct English usage, spelling, grammar, and punctuation.
• Understand and interpret written policies and procedures;
• Understand and follow written and oral directions;
• Complete work under time deadlines;
• Establish and maintain effective working relationships with Court staff, County staff, members of the
public and vendors;
• Communicate effectively, orally and in writing;
• Read and write at a sufficient level to perform work;
• Type accurately at a speed sufficient to perform the duties of the position;
• Evaluate fiscal record keeping problems and work with others to resolve them;
• Understand and use a variety of business computer software including word processing, spreadsheet
and database applications;
• Apply office procedures and rules;
• Prepare a variety of general and statistical documents and correspondence from rough drafts and
• Draft correspondence from brief instructions;
• Organize and prioritize work load;
• Complete work under time deadlines;
• Maintain confidentiality of information;
• Schedule, and arrange appointments and meetings;
• Operate standard office equipment.
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data.
Includes exercising discretion in determining data classification, and in referencing such analysis to
established standards for the purpose of recognizing actual or probable interactive effects and
Human Interaction: Requires the ability to provide assistance, and/or interpretation to others regarding
the application of procedures and standards to specific situations
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver
and/or control the actions of equipment, machinery, tools, and/or materials used in performing
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory
data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and
division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions;
and the ability to interpret graphs.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral or
diagrammatic form. Involves semi-routine standardized work which requires some choice of action
within limits defined by standard practices and instructions.
Situational Reasoning: Requires applying judgment, decisiveness and creativity in dealing with
situations involving a variety of predefined duties carried out according to set procedures or sequences.
Physical Ability: Tasks require the ability to exert very moderate physical effort in light work, typically
involving some combination of stooping, kneeling, crouching and crawling, and which may involve some
lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of
colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse
The Superior Court of Stanislaus County, California is an Equal Opportunity Employer. In compliance
with the Americans with Disabilities Act, the Superior Court of Stanislaus County will provide reasonable
accommodations to qualified individuals with disabilities and encourages both prospective and current
employees to discuss potential accommodations with the employer.